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The smartest business software for piano technicians.

Let your calendar fill itself without leaving gaps. Optimize your routes, manage your clients and pianos, and reduce your admin work. All wrapped in one clear tool that truly understands your craft.

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Powerful on desktop.

Full dashboard experience on your Mac or PC. Manage your entire business from one screen.

Complete dashboard overview
Drag & drop appointments
Smart route optimization
Calendar sync & integrations

Everything you need.

Built by and for piano technicians. Every feature designed to save you time.

Invoice instantly, get paid faster

NEW

The piano tuner is still at the customer's home and the invoice is already sent — with a payment link. Create professional invoices from your calendar, email them with a PDF, and get paid via credit card or PayPal. No separate accounting software needed.

1-click invoice from your calendar — customer details auto-filled
Credit card & PayPal payment link via Stripe — customer pays directly online
Professional PDF with your own letterhead and automatic numbering
Create invoices on your phone — iPhone & Android, even on the go
Integration with QuickBooks, Xero and more — UBL e-invoicing

Plan smarter, drive less

See at a glance how efficient your day is. Combine appointments in the same area and save hours of travel time per week.

Color-coded route efficiency per appointment
AI suggestions: automatically cluster nearby clients
Warnings for tight schedules + 1-click fix
Mileage tracking with business/private split

Workshop & projects

Manage rebuilds and workshop jobs from quote to delivery. Plan tasks, track hours and keep oversight of capacity.

Project planner with tasks, deadlines and progress
Time tracking: book workshop appointments to projects
Quotes: labor, materials & costs as PDF
Week capacity: instantly see how much room you have

Every piano, every detail

Complete service history per piano. Customers book via their personal link. Venues get dedicated evening slots.

Service history, notes and photos per instrument
Personal booking links with pre-filled details
Theater mode: separate hours for concert halls and venues
Automatic tuning reminders based on interval

Never manually remind again

PianoPlanner automatically sends tuning reminders at the right time. With smart follow-ups and a booking link so customers schedule their own appointment.

Automatic email based on service interval
Smart follow-ups: up to 4 reminders per cycle
Direct booking link in every reminder
Unsubscribe link — 100% GDPR compliant

Calendar Sync

2-way sync with Google, Apple & Microsoft 365. Or use iCal — works with any calendar app.

Access everywhere

PWA on your homescreen. Works offline. Push notifications for new bookings.

Bank-level security

Secure EU cloud storage. No Big Tech. Fully GDPR compliant.

Professional emails

Confirmations & reminders in 4 languages. Custom SMTP domain.

Private appointments

Personal trips separate. Syncs as 'Busy' without details.

Walk-in & quick plan

Schedule instantly from dashboard. No customer record needed.

Route Fill

Find nearby customers due for tuning. Send invitations in one click.

Your schedule, anywhere.

Add PianoPlanner to your iPhone or Android homescreen. It works like a native app - even without internet.

Add to Homescreen One tap to install. No app store needed.
Works Offline View appointments and customers without internet.
Push Notifications Get alerts for new bookings and reminders.
Touch Gestures Swipe to navigate. Pull to refresh.
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PianoPlanner

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Join piano technicians who save hours every week with smarter scheduling.

30-day free trial · No credit card needed · Get started right away