The Workshop Project Planner helps you manage larger workshop jobs — piano rebuilds, restorations,
or any multi-step project. Track tasks, hours, deadlines, and link projects to customers and pianos.
Zakelijk abonnement
The Project Planner is available exclusively with the Zakelijk subscription (€49/month).
Upgrade via Settings → Subscription to unlock this feature.
Creating a project
Navigate to Projects in the main menu and click 'New project'. Give it a title, optionally link a customer and piano,
set a priority and deadline, and estimate the total hours.
Managing tasks
Each project can have multiple tasks. Add tasks quickly with the inline input field at the bottom of the task list,
or click a task to edit details like estimated/actual hours and due dates.
- Click the circle to cycle status: To do → In progress → Done
- Drag tasks by the handle to reorder them
- Track estimated vs. actual hours per task
- Set due dates — overdue tasks are highlighted in red
Capacity overview
The capacity bar on the projects overview shows how many workshop hours you have used vs. available this week.
This is based on your workshop hours configured in Settings → Workshop.
Features
- Link projects to customers and pianos
- Priority levels: Low, Normal, High, Urgent
- Status tracking: Planning → Active → Paused → Completed
- Visual progress bar based on completed tasks
- Weekly capacity tracking based on your workshop hours
- Filter and search across all your projects
Quotes & Pricing
Turn your project task list into a professional quote. Each task can include pricing information
that's automatically calculated and ready to share with your customer.
Excel-style Editing
The task list works like a spreadsheet. Click any cell to edit inline. Changes are saved automatically
as you type. Press Enter to move to the next row, or Tab to move to the next column.
Task Types
- Labor — Work hours billed at your hourly rate (set in Settings → Workshop)
- Material — Parts, strings, felt, etc. Track cost price for profit calculation
- Other — Transport, disposal, rental costs
Cost Overview
The cost overview at the bottom shows real-time totals for labor, materials, and other costs.
Only tasks marked as "billable" (green checkbox) are included in the quote. Toggle billable off
for internal tasks you don't want to charge for.
Export Quote
Click "Copy Quote" to copy a text version to your clipboard (perfect for pasting into emails),
or click "PDF" to open a professionally formatted quote ready for printing or saving as PDF.
Tip
Set your hourly rate in Settings → Workshop. New labor tasks will automatically use this rate.
For materials, enter both the cost price (what you pay) and the selling price to track your margin.
Tip
Use projects for any multi-day workshop job: full restorations, action rebuilds, soundboard repairs,
or even instrument transport coordination. The task list keeps you on track and the hours overview
helps with quoting future similar jobs.