What is PianoPlanner?

PianoPlanner is a smart scheduling software designed specifically for piano technicians. It helps you optimize routes, manage customers and pianos, and allows customers to book appointments online.

How much does PianoPlanner cost?

PianoPlanner offers self-service plans from Start at $27/month through Master at €59.50/month. Teams is available on request. Self-service plans include a 1-month free trial, no setup fees, and you can cancel anytime.

Does PianoPlanner work with my calendar?

Yes! PianoPlanner syncs with Google Calendar, Apple Calendar, and Microsoft Outlook. Your appointments appear automatically in your existing calendar.

Can I import my existing customers?

Yes, you can easily import customers via CSV or Excel files. If you're a Gazelle user, you can directly import your customer and piano exports.

Yes, your data is securely stored on servers in Europe (EU) with automatic daily backups and encryption.

Can I switch from Gazelle to PianoPlanner?

Yes, you can import your Gazelle data (clients, pianos, events) in about 5 minutes via CSV upload. PianoPlanner automatically maps all Gazelle export fields.

Pricing

Name: PianoPlanner
Price: 27 USD
Author: PianoPlanner

Simple, transparent pricing

Invoicing with instant payment link

NEW

Create invoices from your calendar, send them with PDF and payment link. Your customer pays directly via credit card or PayPal. Available from Pro.

Start

Smart scheduling & routes

€24^,50

/ month

excl. tax

✓ Unlimited customers & appointments
✓ Route optimization & Route Fill
✓ Online booking page
✓ Email reminders & templates
✓ Custom email domain (SMTP)
✓ Smart Suggestions
✓ Calendar export (iCal)
✓ PWA mobile app
✓ CSV & Gazelle import

Start free trial

Pro

Full sync & automation

€39^,50

/ month

excl. tax

✓ Everything in Start, plus:
✓ 2-way sync Google, Apple & Microsoft
✓ 1-click invoicing with payment link HOT
PDF + credit card via Stripe
✓ Mileage tracking (tax-proof)
✓ Accounting integration (QuickBooks, Xero, ...)
✓ Separate booking link for workshop or showroom visits

Start free trial

Pro+

Reports & workshop projects

For restorations, rebuilds and larger workshop jobs. Manage the complete journey from condition report and quote to material orders, planning, time tracking and staged invoices.

€49^,50

/ month

excl. tax

✓ Everything in Pro, plus:
✓ Condition reports
✓ Workshop project planner
✓ Quotes and staged invoicing
✓ Capacity and deadline overview

Start free trial

Master

Institutions & venues

€59^,50

/ month

excl. tax

✓ Everything in Pro+, plus:
✓ Theater booking links
✓ Music school booking links
✓ Venue and institution scheduling
✓ Advanced booking workflows

Start free trial

Teams

Workshop, projects & team

On request

For multiple tuners, locations or custom agreements

✓ Everything in Pro, plus:
✓ Team dashboard & smart assignment
✓ Magic Link portal for tuners
✓ Time tracking & capacity planning
Incl. 5 tuners · + $18 per extra tuner

Request Teams quote

More than 5 tuners or need a custom setup? Contact us for a custom quote.

Just starting or up to 25 customers? Start with our free entry plan.

Compare plans

Feature	Start	Pro	Pro+	Master	Teams
Customers & appointments	∞	∞	∞	∞	∞
Route optimization	✓	✓	✓	✓	✓
Online booking page	✓	✓	✓	✓	✓
Email reminders	✓	✓	✓	✓	✓
Own email (SMTP)	✓	✓	✓	✓	✓
Smart Suggestions	✓	✓	✓	✓	✓
Calendar export (iCal)	✓	✓	✓	✓	✓
PWA mobile app	✓	✓	✓	✓	✓
CSV & Gazelle import	✓	✓	✓	✓	✓
2-way calendar sync	✗	✓	✓	✓	✓
Mileage tracking	✗	✓	✓	✓	✓
Invoicing + payment link HOT	✗	✓	✓	✓	✓
Accounting integration	✗	✓	✓	✓	✓
Condition reports	✗	✗	✓	✓	✓
Workshop project planner	✗	✗	✓	✓	✓
Theater, music school & venue booking links	✗	✗	✗	✓	✓
Team dashboard & assignment	✗	✗	✗	✗	✓
Magic Link portal	✗	✗	✗	✗	✓
Max. tuners	1	1	1	1	On request

Secure cloud, trusted company Enterprise-grade security. Privacy compliant. Data encrypted at rest and in transit.

Break free from Big Tech?

With just the Start plan, you manage everything in PianoPlanner and generate an iCal link that works with any calendar app. No Google, Apple, or Microsoft account needed.

Frequently Asked Questions

Everything you need to know about PianoPlanner.

Yes! All paid plans include a 1-month free trial. No credit card required. After the month you can choose to pay or fall back to the free plan.

Your data is yours. You can export everything before canceling. After cancellation, your account reverts to the Free plan.

Absolutely. Upgrade or downgrade anytime. Changes take effect immediately and the new amount applies from the next billing cycle.

PianoPlanner syncs two-way with Google Calendar, Apple Calendar, and Microsoft 365. Appointments appear in real-time across all your devices.