What is PianoPlanner?

PianoPlanner is a smart scheduling software designed specifically for piano technicians. It helps you optimize routes, manage customers and pianos, and allows customers to book appointments online.

How much does PianoPlanner cost?

PianoPlanner offers three self-service plans: Solo at €24.50/month, Pro at €39.50/month, and Teams at €69.50/month. All include a 1-month free trial, no setup fees, and you can cancel anytime.

Does PianoPlanner work with my calendar?

Yes! PianoPlanner syncs with Google Calendar, Apple Calendar, and Microsoft Outlook. Your appointments appear automatically in your existing calendar.

Can I import my existing customers?

Yes, you can easily import customers via CSV or Excel files. If you're a Gazelle user, you can directly import your customer and piano exports.

Yes, your data is securely stored on servers in Europe (EU) with automatic daily backups and encryption.

Can I switch from Gazelle to PianoPlanner?

Yes, you can import your Gazelle data (clients, pianos, events) in about 5 minutes via CSV upload. PianoPlanner automatically maps all Gazelle export fields.

Simple, transparent pricing.

Name: PianoPlanner
Price: 24.50 EUR
Author: PianoPlanner

Choose the plan that fits you. No hidden fees.

Invoicing with instant payment link

NEW

Create invoices from your calendar, send them with PDF and payment link. Your customer pays directly online. Available from Pro.

Start

Smart scheduling & routes

€24^,50

/ month

excl. VAT

✓ Unlimited customers & appointments
✓ Route optimization & Route Fill
✓ Online booking page
✓ Email reminders & templates
✓ Custom email domain (SMTP)
✓ Smart Suggestions
✓ Calendar export (iCal)
✓ PWA mobile app
✓ CSV & Gazelle import

Start 1-month free trial

Pro

Full sync & automation

€39^,50

/ month

excl. VAT

✓ Everything in Start, plus:
✓ 2-way sync Google, Apple & Microsoft
✓ 1-click invoicing with payment link HOT
PDF invoices + payment provider of choice (via key)
✓ Mileage tracking (tax-proof)
✓ Accounting integration (QuickBooks, Xero, ...)
✓ Separate booking link for workshop or showroom visits

Start 1-month free trial

Teams

Workshop, projects & team

€69^,50

/ month

excl. VAT

✓ Everything in Pro, plus:
✓ Workshop project planner
✓ Time tracking & capacity planning
✓ Team dashboard & smart assignment
✓ Magic Link portal for tuners
Incl. 5 tuners · + €15 per extra tuner

Start 1-month free trial

More than 5 tuners or need a custom setup? Contact us for a custom quote.

Just starting or up to 25 customers? Start with our free entry plan.

Compare plans

Feature	Start	Pro	Teams
Customers & appointments	∞	∞	∞
Route optimization	✓	✓	✓
Online booking page	✓	✓	✓
Email reminders	✓	✓	✓
Own email (SMTP)	✓	✓	✓
Smart Suggestions	✓	✓	✓
Calendar export (iCal)	✓	✓	✓
PWA mobile app	✓	✓	✓
CSV & Gazelle import	✓	✓	✓
2-way calendar sync	✗	✓	✓
Mileage tracking	✗	✓	✓
Invoicing + payment link HOT	✗	✓	✓
Accounting integration	✗	✓	✓
Workshop project planner	✗	✗	✓
Team dashboard & assignment	✗	✗	✓
Magic Link portal	✗	✗	✓
Max. tuners	1	1	5

European servers, Dutch company Your data stays in Europe. GDPR compliant. Based in Tilburg, Netherlands.

Break free from Big Tech?

With just the Start plan, you manage everything in PianoPlanner and generate an iCal link that works with any calendar app. No Google, Apple, or Microsoft account needed.

Frequently Asked Questions

Everything you need to know about PianoPlanner.

Yes! All paid plans include a 1-month free trial. No credit card required. After the month you can choose to pay or fall back to the free plan.

Your data is yours. You can export everything before canceling. After cancellation, your account reverts to the Free plan.

Absolutely. Upgrade or downgrade anytime. Changes take effect immediately and the new amount applies from the next billing cycle.

PianoPlanner syncs two-way with Google Calendar, Apple Calendar, and Microsoft 365. Appointments appear in real-time across all your devices.